Statewide Training for the School-Based ACCESS Program (SBAP)


Session Dates

Tuesday September 20, 2022 9:00 AM - 3:00 PM - Webinar

SBAP General Session
The General Session will be led and presented by DHS. DHS team members will review policy highlights of SBAP including MA-reimbursable use of telemedicine within SBAP, updates to the Provider Handbook, SBAP annual performance and claiming levels, and other important information and reminders including the enrollment revalidation process. The DHS team will also address the impact of the public health emergency on the SBAP and what to expect going forward.

Compliance Session

The Compliance Session will be led and presented by DHS. DHS team members will review common errors found during SBAP record reviews, proper documentation for services provided face-to-face or via telemedicine, appropriate provider credentials and licensing, and other compliance best practices.

Optimizing Your SBAP Potential While Functioning in a Virtual Setting
During this session, Public Consulting Group will focus on assisting participating LEAs in achieving compliance within the SBAP and managing operational changes associated to virtual requirements. A comparison of why reimbursement is different since the pandemic and where to focus to help get their SBAP reimbursement back on track.

LEA responsibilities impacting compliance include: Related Service Documentation: Monitoring of service log entry, compliance information, and reimbursement levels; Random Moment Time Study: Ensure quality of staff pool positions, moment responses, and shifts; & Medicaid Administrative Claiming (MAC): Participant activity and the impact of the annual Unrestricted Indirect Cost Rate (UICR) on MAC.

Navigating the SBAP Cost Reconciliation/Cost Settlement Process
During this session, Sivic Solutions Group will provide an overview of the cost reconciliation/cost settlement process. Cost based reimbursement ensures that LEAs are appropriately reimbursed for the actual costs for the delivery of direct medical services to Medicaid eligible children. This training will emphasize 1) Interim Rates; 2) Accurate reporting of costs; 3) Understanding transportation and tuition reimbursement methodology; 4) Cost allocation factors, including Individualized Education Program Ratio and UICR; and 5) Answers to the Top 10 most frequently asked questions.


Participants will be able to:

  1. Define and list the information they will be required to provide, how they will provide it, and what the timeline is for completing SBAP requirements.
  2. Review the Pennsylvania Cost Settlement process that all schools must complete annually.

Target Audience

These sessions are intended for ACCESS coordinators, special education directors and supervisors, business managers, and anyone else involved in SBAP.

Topics Covered: Other or Non PaTTAN

Reasonable efforts will be made to accommodate individuals who have special needs as addressed by the Americans with Disabilities Act and who need assistance at this event. Contact: Sharon Kennedy, at 717-901-2265, or

Event Info

Event Type:



DHS- Department of Human Services, Sivic Solutions Group (SSG), Public Consulting Group (PCG)

Event Contact:


Sharon Kennedy

Content Contact:

Roni Russell